The purpose is to ensure that all team members across the globe are aligned on the project.
“We need a certain amount of humility and a sense of humour to discover cultures other than our own; a readiness to enter a room in the dark and stumble over unfamiliar furniture until the pain in our shins reminds us where things are.”
– Alfons Trompenaar
1. Identify your Group Members
Write down their names and find something out about everyone. Attach a photograph to your collaboration site. Then meet online through skype or google+ Teamwork is very important in this project. However, you will not have the rich social context you have in face-to face meetings so you need to make up for this by spending time socialising online in order to know each other.
2. At the first meeting carry out an online brainstorming process on how you intend to work as a team.
This will set clear goals on how you want to work as a team at the project outset, with participation from team members in different locations. Online brainstorming techniques can be very effective to collect feedback and obtain buy-in from people. Identify a good virtual space. See the collaboration page. Facebook is not ideal for this project.
Arrange a meeting schedule
Make sure you agree meeting dates where the group will discuss the progress of the project.
Use a meeting template at each meeting to record the meeting outcomes. You can find one in the Downloads & Resources section or download it directly here. (Using the ‘meeting template’ will make recording easy)
How will your group carry out the work? Think about the division of research, writing, editing. You should avoid doing a project that simply allocates parts of the project to each student. Everyone must have a role in each aspect of the project. You can discuss selecting a team leader and a coordinator. it may be best to get to know each other for a few meetings before you confirm a team leader.
The team leader and their deputies will have access to the team leader support pages
3. Second meeting: Analysis of issues
Carry out research to develop a situational analysis. You may find it helpful to divide it up under the following headings:
- What is the market:
- Define the industry and what is the current market?
- Identify the size of the market – sales volumes or revenues
- Identify what segments there are within the market .
- Define who buys what within that market – use categories such as age, gender, occupation, social, region.
- What are the changes in the market?
- What is driving those changes?
- What is the significance of the main change?
- Evaluate the future direction of the market
- Use the PEST and SWOT analysis templates on this site included in the Team Mentoring Articles
4. Third meeting: Development of aim, objectives and strategy
Develop the aim, objectives and strategy using your situational analysis
Ensure your objectives are SMART objectives (see attached template for objectives)
5. Develop the following over the next few meetings
- Target Publics
- Key messages
- Tactics and implementation
- Budget and timeline
- Your proposal should have an executive summary at the beginning