Get to know your team members
Have informal meetings at first as everyone joins over the next few weeks. Identify a good virtual platform such as google drive, wiggio or trello – for more ideas see the Collaboration page. Facebook is not ideal for this project. Then meet online through skype or google+ hangouts. Teamwork is very important in this project. However, you will not have the rich social context you have in face-to-face meetings so you need to make up for this by spending time socialising online in order to know each other. You may want to do an audit of what everyone prefers doing.
Arrange a meeting schedule
Agree about nine formal meeting dates for the whole project where the group will discuss progress. Usually one a week at the same time works well. Think about timezones to suit everybody! At every meeting you need an agenda – it must be circulated to your team in advance. After every meeting someone must send out meeting minutes with names and timings against actions. then post these on your virtual platform. Here is a timezone calculator http://www.timeanddate.com/
What does everyone do in the team?
Set goals as to how you want to work as a team. Think about roles. You may want to ask everyone to say what they are good at or want to do such as research, writing, editing, design. Everyone must have a role. You can also select a global team leader, a global deputy and a country leader. It may be best to get to know each other for a few meetings before you elect a team leader.
Who is your team leader?
Effective leaders combine the role of getting tasks done as well as maintaining the social relationships within the group. They create a group climate that encourages and stimulates interaction, e.g. develop agenda, facilitate group communications, offer internal summaries and continual evaluation.
What makes leadership different in a global virtual team?
However, research has shown that for a global virtual team to work well and for conflicts to be resolved all members need to take active responsibility for their group’s progress. Everyone needs to prepare for meetings and be responsiveness to all their group members.
In a virtual team all members must be active and initiate activities for their team to be a success!!
What is the format for the proposal?
These are suggestions ONLY so always discuss your ideas with your team and lecturer.